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Registrar
Reports To: Dean
Role: Directs all facets of the operations of the Registrar’s Office including an academic record of all students, plans and implements the registration process for classes, as well as institutional enrollment reporting.
Duties:
- Responsible for the management and implementation of the administrative and operational activities of the Office of the Registrar. These include maintaining academic records, ensuring their accuracy, security, and integrity, and making them available as appropriate.
- Creates the undergraduate master academic schedule for the distinctive St. John’s program and schedules for other academic events, including senior oral examinations and don rags, and provides information and reports about academic activities to students, faculty, staff, and officers, including enrollment projections.
- Coordinates activities for campus-wide academic events including registration, convocation, and commencement.
- Compiles and reports academic and other information to internal and external authorities. This includes compliance with statutory reporting requirements to federal and state governments (e.g. IPEDS, MHEC), accreditors, and voluntary associations.
- Undertakes studies and analysis of institutional research data relevant to the College.
- Makes decisions regarding information technology structures and choices within the college’s integrated student information system.
- Carries out academic policies.
- Develops and carries out administrative practices and policies, independently and collaboratively.
- Coordinates process for students seeking to transfer between Annapolis and Santa Fe campuses. Advises students on academic policies connected with the Office.
- Ensures efficiency, efficacy, and accuracy of services provided by the Office.
- Collaborates with the Registrar of the Santa Fe campus of the College.
- Works closely with the Dean and Assistant Dean on matters regarding student enrollment status and privacy issues.
- Serves as principal designated school official (PDSO) for matters concerning international student visas and maintains knowledge of current regulations in these areas.
- Serves as school certifying official (SCO) for veterans’ benefits and maintains knowledge of current regulations in these areas.
- Interprets and implements federal laws and institutional policies related to student privacy and student right-to-know acts and maintains knowledge of current regulations in these areas.
- Serves as an ex officio member of the Campus Planning Committee and the Archive and Records Committee.
- Supervises 1.5 staff positions and at least one student aide.
- Other duties as assigned.
Knowledge and Skills: Bachelor’s Degree and at least five years relevant experience, one year of records management experience; ability to understand the St. John’s program. Experience in a registrar’s office, or in a college or university administrative office with adjacent responsibilities preferred. Demonstrated expertise with managing database systems Experience in a registrar’s office, or in a college or university administrative office with adjacent responsibilities. Knowledge of FERPA, USCIS, and VA regulations. Excellent oral and written communication skills. Ability to organize, multitask, problem-solve and work effectively with a variety of constituencies (students, faculty, staff). Highest standards of professional ethics and integrity. Strong proficiency in MS Office 365 (Outlook, Word & Excel). Proficiency with student information systems and reporting tools (Jenzabar EX and InfoMaker most desirable). Experience with institutional research and reporting (IPEDS and MHEC experience most desirable). Familiarity with information technology systems and products available to the higher education sector. Knowledge of the undergraduate academic scheduling process for St. John’s College.
Salary: Grade 15 (base pay $73,650)
To Apply: Send a resume, letter of intent, and a list of professional references to [email protected]. |
