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University of Maryland Eastern Shore
Registrar's position
https://umes.peopleadmin.com/postings/3500
Manages and provides leadership for the Office of Registrar. Supervises, organizes, and evaluates administrative and support staff. Assigns, supervises, and develops performance standards and evaluates professional staff. Recruits and hires both professional and support staff. Prepares and manages the budget and financial planning for the office.
In coordination with the appropriate offices, manages the maintenance of technology of existing computer systems and the introduction of new technology to improve registrar-related functions and services. Takes action regarding work process efficiencies and improvement opportunities and shares best practices, new solutions, and ideas to improve processes and policies with the Registrar team in order to create a “culture of innovation”.
Responsible for the maintenance and security of student academic records, the production of transcripts, enrollment verification, the processing and posting of grades, written and direct interaction with faculty, students, staff, administration, and external agencies and organizations regarding student records. Collaborate with University College and Financial Aid on student withdrawals. Responsible for the transfer articulation process and the accurate representation of articulation agreements and evaluations.
Responsible for oversight and maintenance of confidentiality policies and procedures for student records in accordance with FERPA, Family Educational Rights and Privacy Act. Acts as the custodian of the University seal and all student academic records and supporting documentation.
Responsible for the registration of all matriculated, visiting, and transitory students including the fall and spring registration and state-supported summer sessions.
Makes recommendations on campus initiatives as related to degree audit, graduation, articulation and Smart Planner. Ensure business processes are aligned with academic programs, UMES, state and university policy including collaboration with Provost’s Office, academic colleges and departments.
Responsible for the verification and submission of students and graduate data to the National Student Clearinghouse, editing and verification of data for the Chancellor’s Office reporting and the UMES Data Warehouse, internal enrollment management registration related reports, and final preparation of census data as reported by the Office of Institutional Assessment and Research.
Responsible for direction and oversight of the graduation evaluation unit, providing information to students regarding academic progress toward the degree, additional transfer evaluation for domestic and foreign coursework, and evaluation of status toward graduation. Responsible for the timely preparation and issuance of diplomas. Collaborate with University Colleges for any Petitions to university policy.
Provides assistance for student athlete eligibility certification, data, and analysis to the Athletics Compliance Officer. This requires knowledge and general familiarity with the bylaws, interpretations, executive regulations and enforcement procedures of the NCAA that are updated annually.
Represents the Registrar’s Office on various campus and system-wide committees. Serves as chair of the Matriculation Committee.
Coordinates relevant internal and external processes which enforce University, UMES, and State academic policies; and initiate University response to legal actions such as subpoenas for student academic records. Research and make recommendations for new or revisions to academic and administrative policies and procedures |
